H3 Finance with HR Officer
April 2023
Job Description
Job Title: Finance with HR Officer
Pay Scale: Pay Scale NJC Scale SO1
Term time only + 10 days
35 hours a week (30 min Lunch)
various working hour patterns
Reporting to: Director of Resources
About You
You will be a highly organised and effective administrator, with a track record of managing the HR/Finance function in a busy office environment. You have a high level of confidentiality and be able to provide a high level of service to key stakeholders across the school.
Job Purpose
● To provide an effective Human Resources and Finance support function under the leadership of the Director of Resources
● To lead on all operational Human Resources Finance matters across the H3 Federation.
● To provide local authorities with requested documentation.
● In conjunction with the Director of Resources, provide accurate data of staff demographics and absences.
● In conjunction with the Director of Resources, provide accurate financial reports.
● To provide excellent customer service at all times.
Main Key Role
Human Resources
● To lead on all operational HR matters for the school.
● To lead on and co-ordinate new starter administration.
● To ensure that all required information is held in electronic and paper files and work to digitise all personnel records.
● To liaise with the Director of Operations to ensure that staff records, email addresses and log-ins are appropriately created and deleted when staff arrive at and leave the school.
● To input staff personnel data, contract and absence information onto the school’s Management Information System (arbor) and payroll/HR/pension provider systems as required.
● To lead and manage the end to end recruitment process - including preparing and placing advertisements, creating application packs, coordinating and organising the selection processes (working alongside the Executive PA who supports all candidate facing aspects including communicating with candidates).
● Working with relevant stakeholders in the production of induction packs for new staff, volunteers and others working in school and coordinating the new starter / induction process with relevant colleagues.
● Lead on maintaining the single central record, ensuring the information it contains is complete, accurate, up to date, and in line with statutory requirements, working with the
Designated Safeguarding Lead accordingly, ensuring everyone in school has a valid DBS check.
● To update staff absences within our management information reporting tool, and ensure RTW forms are completed and submitted.
● To undertake informal RTW meetings with a range of staff as required.
● Ensuring that appropriate systems and procedures are in place, so that the school remains compliant with all data protection legislation, in particular the General Data Protection Regulation (GDPR).
● To devise and develop system improvements to ensure that the HR element of the school information systems are compliant with all relevant legislation and are as useful to the school as possible.
Finance
● To manage the financial operations of the federation and ensuring there is an accurate audit trail for all transactions
● To complete month end processes and send relevant reports to the Director of HR and Finance
● To complete quarterly returns and send relevant reports to the Director of HR and Finance and the LA where appropriate.
● To ensure invoices are paid on time and weekly BACS runs are completed and are authorised by the appropriate staff
● To ensure all purchases achieve best value and all staff are aware of these principles when placing orders
● To maintain inventories for the federation
● Issue regular reports to budget holders as required
● Maintain and manage the school parentpay system and ensure it is reconciled regularly
● Manage the school credit cards and ensure that cardholders are completing monthly reconciliations
Innovation (decision making and creativity)
● The post holder will be expected to use initiative, including making suggestions for improvements and exercise judgement in determining priorities for themselves.
● The post holder will be expected to have flexibility to adapt to changing school priorities.
● The post holder will be prepared to develop new skills and working methods in order to effectively respond to changing school needs.
● The post holder is required to make recommendations to the Director of Resources to ensure the smooth running of the finance and HR function – specifically in relation to automating activities to remove manual processing.
Other Responsibilities
● To undertake other duties consistent with the scope of the post and within the competence of the post holder as required, in accordance with the school’s aims and objectives.
● To work as part of a team to deliver the varied tasks across the school, showing flexibility to meet the demands required.
● Ensure equality of opportunity for all staff, students, parents, visitors and stakeholders.
● Act as an ambassador for the federation creating a positive and professional image to current and potential students, parents and other stakeholders.
Equalities
● The H3 Federation and its Governing Body are committed to ensuring consistency of treatment and fairness, and will abide by all relevant equality legislation
● The School will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.
Safeguarding Children
Display a commitment to the protection and safeguarding of children and young people in line with the ‘Keeping children safe in education: information for all school and college staff’ document.
H3 HR with Finance Officer and Finance with HR Officer
April 2023
Person Specification
Category
Essential
Desirable
Qualifications
and Traini
GCSE Maths and English at grade C or above, or the equivalent level 2.
● Studying towards AAT or equivalent finance qualification.
● A Levels or equivalent level 3 qualifications
● HR Qualification
ng
Experience
Experience of Finance and / or HR administration in a a busy organisation
● Experience of Finance and/or HR administration in an educational setting.
Skills knowledge and aptitude
● Able to demonstrate a good standard of literacy and numeracy.
● Able to handle confidential information with complete discretion.
● ICT skills, including MS Word, Excel, Outlook google workspace and a range of databases.
● Good interpersonal skills and ability to communicate effectively, both orally and in writing, able to deal with students, staff, parents and other visitors to the school in a professional, calm, polite and friendly and helpful manner.
● Ability to establish and maintain effective relationships with staff,
● students and parents.
● Ability to work under pressure, be flexible, manage a varied workload
● and deal with competing demands
● Ability to maintain accurate records and filing systems.
● Ability to learn new systems and process quickly.
● Commitment to working within the school’s aims with regard to
● safeguarding, equal opportunities and raising achievement.
● A genuine interest in education and being part of a school community,
● and an understanding of the issues that may affect young people.
● Excellent working knowledge of RM Finance.
● Knowledge of finance and payroll procedures.
● Knowledge of HR procedures.
Personal
Attributes
● Enthusiasm, energy and commitment.
● Ability to establish inclusive, respectful, supportive and constructive relationships with young people, parents, colleagues and other stakeholders.
● Maintain confidentiality at all times.
● A strong desire to ‘get the job done’ and ability to work quickly and
● accurately.
● A “can do” attitude towards supporting the aims and ethos of the H3 Federation and contributing to its success.
● Commitment to the protection and safeguarding of children and young people.
● Ability to analyse problems, reach considered judgements, resolve issues and delegate effectively
● Able to demonstrate sound work ethics, be honest and trustworthy.
● Energy, ambition and enthusiasm with a willingness to develop
new skills.
The H3 Federation is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. This post will be subject to an enhanced DBS disclosure.
Job Type: Full-time
Salary: From £32,049.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Work Location: In person
Application deadline: 30/06/2023
Reference ID: Finance/HR Officer
Expected start date: 01/09/2023
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